PROCEDURES FOR MANAGEMENT AND PRESERVATION OF COOPERATION CONTRACT BOOKS IN NON-TRANSPORTATION COMMERCIALIZATION UNITS

Abstract

The Non-Transportation Commercialization Unit (KNA) was established by PT Kereta Api Indonesia (KAI) with the goal of optimizing the utilization of the companys assets. This unit is primarily responsible for establishing partnerships with various parties to commercialize the assets owned by the company, such as land, station buildings, and other facilities. One of the main issues faced by the KNA unit is the disorganized management and storage of contract documents. This leads to inefficiencies in document retrieval and filing, which disrupts administrative processes. Additionally, employees often take contract books without notifying the relevant parties, which increases the risk of document loss and reduces the accuracy of information.

To address these issues, the method used in this research is a scientific approach that includes the digital archiving of documents and optimization of the workflow in managing contract documents. Digital archiving allows documents to be easily accessed by all relevant parties, reducing reliance on physical contract books and minimizing the potential for document loss. Furthermore, workflow optimization involves the use of technology to monitor and streamline the contract administration process, making it more structured. The results of implementing this digital system show an improvement in document accessibility, a reduction in administrative burdens previously handled manually, and better monitoring of contract performance, which becomes more organized and efficient. This internship emphasizes the importance of adopting digital systems to enhance work efficiency, which ultimately improves the performance and productivity of the KNA unit as a whole.