IMPLEMENTATION OF DIGITAL INCOMING AND OUTGOING MAIL SYSTEM

Abstract

Merdeka Belajar Kampus Merdeka (MBKM) is a program that aims to prepare university graduates who have soft skills and hard skills that are more mature and relevant in accordance with the times. In the digital era, managing incoming and outgoing mail has limitations, such as process delays, difficulty tracking documents, and the risk of data loss. Therefore, the implementation of a digitization system is an effective solution to help speed up and simplify mail management. The type of observation the author uses is descriptive qualitative, namely the type of observation by describing in detail and in depth about the real conditions in the field. The author's data collection technique uses an interview technique with the archivist of the Population and Civil Registration Office of Purbalingga Regency. Based on the results of observations regarding the implementation of a digital system for incoming mail and outgoing mail, including: Receiving letters; Opening letters, Inputting letters, Inputting letters, Making letter disposition sheets, Directing and Forwarding letters, Doubling letters. While the management of outgoing letters includes; Letter Drafting, Letter Typing, Letter Signing, Letter Delivery. The Population and Civil Registration Office of Purbalingga Regency uses digital applications and websites in services and in managing incoming and outgoing letters, namely using the centralized siak application for services and using the srikandi application and the google sheet website to register incoming and outgoing letters. 

Keywords: MBKM, incoming mail, outgoing mail, digitalization, Population and Civil Registration Office of Purballingga Regency.