OPTIMIZING THE IMPLEMENTATION OF THE ARCHIVAL SYSTEM AT THE PURWOKERTO NARCOTICS PRISON TO IMPROVE ADMINISTRATIVE EFFICIENCY

Abstract

This article discusess the optimization of the archival system at the Purwokerto Class IIB Narcotics Prison as part of efforts to improve administrative efficiency. The archival system has an important role in the storage and management of documents that are crucial for correctional institutions, such as inmate files, official correspondence, and rehabilitation reports. However, a less than optimal system can lead to administrative delays, the risk of data loss, and decreased transparency. The purpose of this internship is to understand and evaluate the effectiveness of the archival system implemented, as well as to provide recommendations for improvement. The methods used in this study include direct observation, interviews with administrative employees, and analysis of the existing archiving system. The results of the internship show that the implementation of a digital-based system can improve time efficiency, recording accuracy, and document accessibility. However, challenges such as the limitation of human resources that appear in technology and resistance to change are still the main obstacles in the implementation of new systems. Therefore, the recommendations given include increasing employee training, procuring more adequate technological infrastructure, and effective socialization approaches to increase acceptance of digital systems. With the right optimization, the archival system at the Class IIB Narcotics Prison in Purwokerto is expected to be able to support the improvement of the quality of administration and public services as a whole.